Share links

Notebooks, reports, and your report archive all use the same kind of link. A new link is restricted: nobody can open it until you say who can, and that includes teammates who aren't on the list.

Create a notebook link

1. Open the notebook and click Share in the header.
2. Click Generate link. This makes every item in the notebook visible on the link.
3. Under People with access, type each person's email and press Enter (or click the plus button).
4. Copy the link with the copy button next to the URL and send it.

Once a link exists, the header button reads Shared with a green dot.

To keep an idea off the link, select it on the canvas and click the lock button (Hide from share) in its toolbar. Hidden ideas show a lock badge on the canvas, and the dialog tells you how many items are still visible.

Reports have their own steps. See Share a report.

Choose who can open it

Every share dialog has the same two controls:

• People with access: the emails allowed to open the link. Until you add one, the dialog warns "Add at least one email before sending this link."
• Anyone with the link: turn this on and anyone holding the URL can open it with no email check. Leave it off and only invited emails get in.

What recipients see

When someone opens a restricted link, Spar shows "This link is restricted" and asks for their name and email. They click Send verification link, then click the link in their inbox. If the email is on your list, the item opens. People who already have a Spar account can click Sign in instead.

Recipients only see the shared item. They don't see your other notebooks, opportunities, settings, or anything else in your team, and they can't change what you shared.

Turn a link off

• Revoke link turns the link off right away. Anyone who opens the old URL gets a "not found" page.
• Regenerate link (notebooks only) swaps in a new URL and the old one stops working. Use this when a link went somewhere it shouldn't have but you still want to share the notebook.
• Removing an email from People with access stops that person from opening the link.